What a year 2020 has turned out to be. The disruption to everyone’s lives is unprecedented in these times.
The wedding industry has been turned on it’s head for 2020 and reading the forums online there are a lot of lost brides not sure what is happening with their wedding.
I thought I’d put this together as some general advice and support for these uncertain times.
What if your wedding is in May, June, July or August?
Weddings up to June have been put back, couples have moved their dates to a backup date provided by the hotel/venue.
If your date is July or August I would advise you to get a backup date so you can have your suppliers ready for that date.
It is also good time to check contracts that you have with your suppliers and also your insurance.
Who is responsible for moving the date?
This will be between the your celebrant, venue and yourself.
How are far back should I have the other date?
The government are giving us daily updates but recently (end of March) they said it could be up to 6 months before normality comes back. The truth us we don’t know enough to give make an informed decision.
My own couples have moved dates, back 5 to 12 months from their original date.
What do I need to do if I need a new date or backup date?
Hopefully after discussing with the above you will have a few dates to offer your vendors, we are all getting multiple couples moving or creating backup dates.
It is important you move quick on this. You can use this spreadsheet template I created to work it out, download HERE
The terms of business will vary for each vendor so don’t expect everyone to do the same thing in regards to moving your date, payments, availability etc
One of my vendors isn’t free, what should I do?
Most vendors should have someone they normally recommend if they are not free, if they don’t or are not free themselves then asking for advice from your other vendors will no doubt find you someone.
On a side note, all vendors are going to be on huge volume of work in 2020 when this all starts again so be aware of that when dealing with them. We will be trying our best for everyone.
One of my vendors is being difficult, what should I do?
This is a hard time for everyone, a lot of vendors are running small businesses and like yourself may be under stress. It is worth checking your contract with them or what terms their business has. It also worth trying to work it out with them so it does not sour the relationship. This should be a rare case in any instance.
What about deposits and payments?
The deposit/retainer will cover the original wedding date and in most contracts the full payment will also cover the original date. Some vendors are waiving these for any date moves, also vendors may have a cancellation fees in their contract so again worth checking those contracts. There are going to be some gray areas here, so legal advice may be needed if you have big issues.
Photography specific questions
I’m moving from a summer to a winter wedding any advice?
In winter photographers struggle with light, the closer you are to December 21st the earlier you should have your wedding ceremony where possible.
It’s unsurprisingly cold so think about clothing to keep yourself and bridesmaids etc warm that you may not think about for a summer wedding.
Will my photography be different?
The bright summer day images you have been looking at may not get a chance appear depending on the day you have but winter has its own opportunity got great photos.
If you have any doubts ask your photographer to show one of their winter weddings, you may not have paid attention to them if you had a summer wedding in mind.
It is also the more difficult weddings to shoot as light is scarcer so again working with your photographer will pay dividends.
Your photographer is an important part of your day, a great photographer can keep your spirits high and your nerves calm. I have been in contact with my brides before other suppliers including the venue, guiding them through this. You may need support from your vendors at this time, find the one that will be your guide to support you and understand any issues you are having.